AGM MINUTES MAY 2nd 2022
Minutes of AGM at Baptist Church Ponthir 2nd May 2022
Fiona Alderman, Diane Hall, Pauline Hindle , Judith Owen , Amy Allan, Enid Munsen , Liz Jeffries, Denise Wolf ,Ann Malyn , Rhiannon Heaven ,Lorraine Morgan
Having dealt with the general meeting the AGM began and has been recorded separately
Last AGM meeting was on Zoom during the pandemic ,minutes were authenticated by Margaret Barrell
1)Review of the Bye Law; ’No Officer shall remain in office for more than 3 years . As long an officer leaves the Committee for 1 year they can return to Committee if elected to an Officer Post and can remain for another 3 years ’
This was suspended during Covid at the 2021 AGM .
We voted on whether to retain the present position – That of suspending the Bye Law and this was unanimously agreed by show of hands
2)The Financial Report was sent via e mail to members . Trissy added that we are in a fairly good financial position as during the pandemic we paid no rent on all . Face to face meetings and rent started again in September.
Was agreed to appoint a Financial Examiner from Gwent Federation . Agreed by Helena Thomas and a show of hands
Further we received £ 200 from Community Council and moneys came in from raffles and Trading Stalls.
Having approx £4000 in accounts it was decided by committee to reduce subs by to £40 for the benefit of all members
Trissy has done a very good job as Treasurer and her accounts were duly noted as exemplary by the auditor. Vicky thanked her for this.
3)President’s Report by Vicky Evans
Vicky praised Liz Cooke for enabling us to have 25 Zoom meetings during the lockdown .
She recalled the Picnic in 2021 and how lovely it had been to meet up also the Fete at the PSSE in August where we provided cake and teas . We had our first formal meeting in the Hall in September but no teas or coffees due to restrictions. It was great to be back in the hall for the Harvest Supper and Christmas Party. Vicky also recalled the Zoom Resolutions meeting in January.
As retiring president she praised the Committee for all its hard work , in particular Liz Cooke for her IT expertise . She also thanked Trissy and Jane. Trissy for her stellar work and Jane for stepping up when Margaret Spittle became ill and was unable to carry on as Secretary. She was pleased that we would be celebrating our 62 years Anniversary next month.
Liz Cooke presented Vicky Evans with a ’Jam and Jerusalem’ tea rose and gift vouchers as a thank you for her hard work as President for 4 years.
4)Election of New President
Voting slips and pens had been provided for all members
Committee stood and faced the members , stating their names and jobs on Committee
Secret Ballot took place. Votes were counted. Every nominated committee member was asked if they wanted to become President . All replied in the negative except Sue Lewis who agreed to be President
Therefore Sue Lewis was duly elected as our new President. Well done Sue
AOB ; none
Meeting closed at 8.15 pm and Fish and Chip supper was served